Privacy policy

Last updated: 24 August 2026

1. Scope

This notice is provided under Article 13 of Regulation (EU) 2016/679 (GDPR). It applies to visitors, ticket purchasers, newsletter subscribers, speaker and partner applicants, contributors and participants using the Italia Nomad Fest website and services from any country.

2. Data controller

The controller is BEET S.R.L. BENEFIT, Via XX Settembre 65, 90141 Palermo, Italy, VAT/Tax Code 07106580827. Privacy requests may be sent to info@italianomadfest.com.

3. Data we process

• Identity and contact data, including name, email, phone, country and professional role.
• Ticket, transaction and event participation information. Payment credentials are handled by the relevant payment provider and are not stored by this website.
• Speaker applications: biography, company, talk proposal, experience, social profiles, photographs, logos, scoring and review information.
• Partner applications: organisation details, contacts, proposal, offered support, logos, scoring and review information.
• Newsletter preferences, consent evidence, delivery and opening information.
• Messages sent through contact forms and subsequent correspondence.
• Technical data such as IP address, device, browser, operating system, pages visited, timestamps, referrer and consent choices.

4. Purposes and legal bases

• Operate the website, answer enquiries and administer the festival: contractual steps, performance of a contract and legitimate interests.
• Sell and manage tickets through BeetCommunity: contractual necessity and legal obligations.
• Assess and publish approved speaker or partner profiles: pre-contractual steps, consent where required and legitimate interests.
• Send requested newsletters and promotional communications: consent; each message must offer an unsubscribe mechanism.
• Security, fraud prevention, service improvement and defence of legal claims: legitimate interests and legal obligations.
• Analytics and advertising: consent, managed through the cookie preferences panel.

5. Recipients and processors

Data may be processed by authorised staff and suppliers providing hosting, storage, email delivery, newsletter services, ticketing and payments, analytics, advertising, communications and technical support. Current integrations may include BeetCommunity, MailerSend, Google services and Meta, when activated. Providers act under their applicable roles and contractual obligations.

6. International transfers

Some providers or participants may be located outside the European Economic Area. Where GDPR requires it, transfers rely on an adequacy decision, Standard Contractual Clauses or another lawful safeguard. Additional information may be requested from the controller.

7. Retention

• Accounting and transaction records: for the period required by applicable tax and civil law, normally up to 10 years.
• Unsuccessful applications: normally up to 24 months, unless earlier deletion is requested or a longer period is legally justified.
• Approved profiles and festival archives: while relevant to documenting the edition, subject to applicable rights and agreements.
• Newsletter contacts: until withdrawal or unsubscribe, with minimal suppression records retained to respect the request.
• Contact messages: for the time necessary to answer and manage the matter, normally up to 24 months.
• Technical and security logs: only for the period necessary for security and troubleshooting.

8. Mandatory and optional data

Fields marked as required are necessary to provide the requested service or assess an application. Failure to provide them may prevent submission or fulfilment. Marketing consent and optional profile information are voluntary.

9. Automated assessment

Speaker and partner forms may produce a preliminary score to help organise applications. The score does not make the final decision: approval requires review by an authorised member of the festival team.

10. Your rights

Where applicable, you may request access, rectification, erasure, restriction, objection, portability, and withdrawal of consent without affecting earlier lawful processing. You may also complain to the Italian Data Protection Authority or the competent authority in your country. Requests should be sent to info@italianomadfest.com.

11. Minors

The website and professional application services are not directed to children. A parent or guardian should contact us if personal data has been submitted without appropriate authorisation.

12. Cookies and tracking

Optional preference, analytics and marketing technologies are disabled until the relevant consent is given. Choices can be changed at any time using “Cookie settings”. See the Cookie Policy.

13. Security and updates

Reasonable organisational and technical safeguards are used to protect personal data. This notice may be updated when services, providers or legal requirements change; the current version and update date will remain available on this page.